When it comes to managing projects, one-size-fits-all doesn’t work — especially for teams handling diverse project types. A software development team might move tasks from “To Do” → “In Progress” → “QA” → “Deployed”, while a content team might prefer “Draft” → “Review” → “Approved” → “Published”.
That’s exactly why Tilvin introduced the powerful Admin > Process feature — giving you the ability to build custom task workflows for different projects, without writing a single line of code.
🔄 What Is Admin > Process in Tilvin?
The Admin > Process module in Tilvin lets you define how tasks move between statuses within a project. You can:
-
Create a named process (e.g., Marketing Flow, Internal Dev Sprint)
-
Define custom task statuses (like “Checked In”, “QC Testing”, “Remediation”, etc.)
-
Control the flow direction — which statuses come after which
-
Save and reuse these flows across multiple projects
This gives you full control over your project’s lifecycle — from start to finish.
🎯 Why Customize the Process Per Project?
Different teams have different needs:
| Team | Typical Flow |
|---|---|
| Design Team | Open → In Progress → Review → Delivered |
| QA Team | New → In Testing → Bugs Found → Retest → Approved |
| Support Team | New Ticket → Assigned → In Discussion → Resolved |
Using Tilvin, you can build one process for each, and assign it to the appropriate project. You’re no longer tied to a default or generic setup.
✅ How to Create a Custom Process in Tilvin
-
Go to Admin > Process
-
Click "Add New Process"
-
Give your process a name (e.g., Client QA Flow)
-
Add task statuses in the order you want them to flow
-
Set color codes and icons for visual clarity
-
Click Save
📌 You now have a reusable, named workflow.
🔗 Assigning a Process to a Project
When creating or editing a project in Tilvin:
-
You’ll see a “Workflow” dropdown
-
Select the process you just created
-
That workflow now governs all task transitions in that project
Each project can have its own process, giving your system full flexibility.
📊 Benefits of Custom Project Flows with Tilvin
✅ Adaptability – Different project types can follow different flows
✅ Clarity – Team members know exactly what each status means
✅ Accountability – Better tracking of bottlenecks and delays
✅ Reusability – Create once, apply across future projects
🧠 Pro Tip:
You can even update existing processes and the changes will reflect wherever they're used — great for evolving team practices.
🚀 Ready to Build Your Own Workflow?
Tilvin gives you the freedom to manage tasks your way — whether you're building software, onboarding clients, or launching campaigns.
👉 Try it today: https://www.tilvin.com/Account/SignUp